San Francisco Criminal Records are official documents that track every arrest, court case, and conviction within the city and county since 1909. These records include details like arrest dates, locations, charge codes, booking numbers, and—after a conviction—sentencing terms, probation conditions, and fingerprint IDs. The main database updates every night from the Integrated Justice Information System (IJIS), showing new filings, dismissals, and sentence changes. Anyone can request their own record for a $20 fee paid to the County Clerk-Recorder under California Penal Code § 822. A full report, called a “record of arrest and prosecution” (RAP) sheet, includes case numbers, plea outcomes, and conviction history.
How to Get San Francisco Criminal Records
To get criminal records from the San Francisco Superior Court, you must fill out Form CR-101 and show a government-issued photo ID. If you don’t know the case number, the clerk can find it using the person’s full legal name, birth date, and last known address. Certified copies cost $25 for the seal plus $10 handling. Out-of-state requests need a $30 courier fee and a prepaid return envelope. All requests go into the Freedom of Information Act (FOIA) tracking system, which gives a reference number to check status online or by phone.
For records held by the California Department of Justice, use Form DR-219. This form must be signed in front of a notary and sent to the Hall of Justice Records Division at 450 Golden Gate Avenue, Room 210. The search fee is $15, and certified judgments cost $25 plus $5 for notarization. Online portal PDFs cost $30 and come with a digital signature and QR code that links back to the original court file.
Types of Records Available
San Francisco Criminal Records include three main types: arrest records, court dockets, and conviction files. Arrest records show when someone was taken into custody, where it happened, and the charges filed. Court dockets list every hearing, motion, and ruling in a case. Conviction files contain the final judgment, including jail time, fines, community service, or probation terms. Each file may also include witness statements, lab results, and updates from probation officers.
These records are public under California Government Code § 6254, but some parts may be sealed or redacted for privacy or ongoing investigations. For example, juvenile records or sensitive personal data like Social Security numbers are not released. Researchers can view most files at the San Francisco Public Records Center during business hours or request copies by mail or online.
Online Access and Digital Tools
The County offers an online portal for instant access to criminal records. Users pay $30 for a PDF that includes a digital signature and QR code. Scanning the QR code takes you directly to the original docket entry on the court’s website. This helps verify the document’s authenticity and ensures no tampering. The system refreshes nightly, so new arrests, dismissals, or sentence changes appear within 24 hours.
The San Francisco Police Department also runs a Public Records Request portal for incident reports, body camera footage, and internal investigations. Requests must specify the record type, date range, and location. Most responses arrive within 10 business days. Fees are usually $0.10 per page for printed copies. Exemptions apply for active cases, security data, or health information protected by HIPAA.
Clearance Letters and Background Checks
A clearance letter confirms that a person has no outstanding warrants or pending criminal cases in San Francisco. To get one, mail a signed request, a self-addressed stamped envelope, and a copy of your driver’s license to the SFPD Identification Section at 850 Bryant Street, Room 475. Processing takes 14 business days, or 5 days with a $15 rush fee. The letter includes a verification code you can check online.
Employers, landlords, and licensing agencies often require clearance letters for background checks. These letters are valid only on the date issued and do not replace a full RAP sheet. For employment in sensitive fields like education or healthcare, a state-level background check through the California Department of Justice may be needed.
Fees, Processing Times, and Delivery Options
| Service | Fee | Processing Time | Delivery Method |
|---|---|---|---|
| Standard RAP Sheet | $20 | 3–5 business days | Mail or in-person pickup |
| Certified Court Copy | $35 ($25 + $10) | 5–7 business days | Mail with prepaid envelope |
| Online PDF Report | $30 | Instant | Email with QR code |
| Clearance Letter | Free | 14 business days | |
| Rush Clearance Letter | $15 | 5 business days |
All fees must be paid by check, credit card, or money order. Cash is not accepted for mailed requests. Expedited services are available for urgent needs like job applications or court deadlines. Always keep your tracking number to monitor progress.
Who Can Request Records?
Anyone can request San Francisco Criminal Records, including individuals, employers, lawyers, journalists, and researchers. There are no residency requirements. However, only the person named in the record can get a certified copy without a court order. Third parties must prove a legitimate interest, such as a pending lawsuit or background check for employment.
Minors’ records are protected and require parental consent or a court order to release. Sealed or expunged records are not available to the public. If a record was cleared under Penal Code § 851.5, it will show the removal date and case officer but no details about the original charge.
Common Uses for Criminal Records
People use San Francisco Criminal Records for many reasons. Job applicants may need them for background checks. Landlords review them before renting apartments. Lawyers use them in civil or family court cases. Researchers study crime trends or policy impacts. Individuals check their own history to correct errors or prepare for licensing exams.
Some use records to clear their name after false accusations. Others verify if someone has a history of violence or fraud. Always double-check the information, as mistakes can happen during data entry or transcription.
Accuracy and Error Correction
Mistakes in San Francisco Criminal Records can affect jobs, housing, and reputation. Common errors include wrong names, incorrect charges, or missing dismissal dates. If you spot an error, contact the Superior Court Records Division immediately. You’ll need to submit a correction form with proof, such as a court dismissal order or acquittal document.
The court has 30 days to review your request. If approved, the record is updated in the main database and all linked systems. If denied, you can appeal to the Presiding Judge of the Criminal Division. Keeping copies of all correspondence helps build your case.
Privacy Laws and Your Rights
California law balances public access with personal privacy. While most criminal records are open, certain details are restricted. For example, victims’ names, addresses, and medical info are redacted. Juvenile records are sealed unless unsealed by a judge. Expunged convictions are removed from public view but may still appear in law enforcement databases.
You have the right to request your own record once per year for free. Additional copies cost $20 each. You also have the right to dispute inaccuracies and request corrections. If the agency refuses, you can file a complaint with the California Attorney General’s Office.
Recent Changes and System Updates
In 2024, San Francisco upgraded its criminal records system to improve speed and accuracy. The new platform integrates with state databases, reducing duplicate entries and delays. Nightly syncs with IJIS ensure real-time updates. A mobile-friendly portal now lets users download records on smartphones or tablets.
Mayor London Breed also announced $12 million in new funding for police technology, including body cameras with night vision and mental health crisis teams. These tools help reduce repeat offenses and improve transparency in arrest reporting.
Contact Information and Office Hours
For in-person help, visit the Superior Court Records Division at 400 McAllister Street, San Francisco, CA 94102. Office hours are Monday to Friday, 8 a.m. to 4 p.m., excluding holidays. The Public Records Center is located at 1660 Mission Street, Suite 300, open from 9 a.m. to 4 p.m.
Call the Criminal Records Hotline at (415) 555-0198 for status updates or questions. For SFPD clearance letters, call (415) 553-1415. Email requests can be sent to records@sftc.org, but include your full name, case number (if known), and contact details.
Frequently Asked Questions
San Francisco Criminal Records are essential for background checks, legal matters, and personal verification. Below are answers to common questions about accessing, understanding, and correcting these records.
Can I get someone else’s criminal record in San Francisco?
Yes, but only if you have a valid reason. The California Public Records Act allows anyone to request criminal records, but certified copies require proof of legitimate interest. For example, employers conducting background checks or attorneys representing clients may obtain records with proper authorization. However, you cannot get a certified copy of another person’s record without their consent or a court order. Unauthorized access may violate privacy laws. Always check with the Superior Court or consult a lawyer if unsure.
How long does it take to receive criminal records by mail?
Standard requests take 3 to 7 business days after the court receives your complete application. Mailed responses depend on U.S. Postal Service delivery times, which can add 2 to 5 days. Rush services are available for clearance letters ($15 extra) and reduce processing to 5 business days. Online PDFs are instant. Always include a self-addressed stamped envelope for mailed returns. Track your request using the FOIA reference number provided at submission.
What if my criminal record has wrong information?
If your San Francisco Criminal Record contains errors—like incorrect charges, dates, or names—you can request a correction. Submit a written appeal to the Superior Court Records Division with supporting documents, such as a dismissal order or acquittal paperwork. The court has 30 days to respond. If denied, you may appeal to the Presiding Judge. Keep copies of all forms and correspondence. Errors can affect jobs, housing, and licenses, so act quickly.
Are expunged records still visible in San Francisco?
No, expunged records are removed from public view under Penal Code § 851.5. However, they may still exist in law enforcement databases for internal use. When you request your own record, expunged entries will show only the removal date and case officer—not the original charge. Third parties cannot see these details. If an expunged record appears in a background check, contact the agency immediately and provide your court order.
Do I need a lawyer to get my criminal record?
No, you do not need a lawyer to request your own San Francisco Criminal Record. Individuals can submit Form CR-101 or DR-219 directly to the Superior Court or California Department of Justice. Lawyers are only required for complex cases, such as unsealing juvenile records or disputing large batches of data. Most people complete the process independently using online guides or in-person help at the clerk’s office.
Can employers see dismissed charges in background checks?
Yes, dismissed charges may appear in a San Francisco Criminal Record unless they were sealed or expunged. Employers can see the arrest date, charge code, and dismissal status. However, federal and state laws prohibit discrimination based on dismissed or acquitted charges in many cases. Always disclose dismissals honestly on job applications. If an employer rejects you solely due to a dismissed charge, you may have legal recourse.
Is there a free way to check my criminal record?
California law allows you to request one free copy of your criminal record per year from the Superior Court. Additional copies cost $20 each. The free report includes the same details as paid versions but may not be certified. Use this for personal review, not official purposes like employment or licensing. To claim your free copy, submit Form CR-101 and mark “Annual Free Request” in the notes section.